Payroll management can become a significant hurdle in global financial services organizations, especially when multiple applications are deployed to orchestrate payrolls across geographies. Yet, ensuring accurate calculations, compliance with country-specific regulations, and real-time visibility into payroll data is crucial for organizations operating at such a scale.
Overview
Our client, a leading financial services provider with 10,000+ employees across multiple countries, facilitates clearing and settlement processes for global markets. They had been managing payroll using disparate applications, making it challenging to consolidate payroll data, track compliance, and ensure accurate country-specific costing. Recognizing the need for a more unified and automated payroll solution, the client sought to integrate its existing Oracle Cloud HCM system with ADP Celergo’s global payroll platform.
To address these challenges, Birlasoft implemented a standardized payroll interface that automated payroll data extraction, validation, and transmission, ensuring seamless synchronization between Oracle HCM and ADP Celergo. This transformation streamlined the client’s payroll processing, enhanced data accuracy, and established a single, real-time source of truth for multi-country payroll operations.
The Challenge
1. Need for a unified payroll system to improve global cost visibility
Like our client, large financial enterprises operate across multiple countries, each with distinct payroll regulations and compliance requirements. Managing payroll through different applications creates data silos, making it difficult to calculate country-specific costs accurately. Without a centralized system, leadership lacks the visibility needed for financial planning and workforce management. Therefore, a unified payroll system was essential to streamline cost analysis, improve reporting accuracy, and ensure decision-makers had a holistic view of payroll expenditures across all regions.
2. Low automation maturity affected payroll efficiency and caused operational delays
Processing payroll manually across multiple systems is time-consuming and increases the risk of errors, delays, and compliance gaps. HR and payroll teams often face inefficiencies in job execution due to scattered workflows and redundant data entries. As organizations scale, relying on manual processes can lead to higher operational costs and slower payroll completion. Automating payroll data transfers and standardizing workflows was necessary to enable quicker processing, minimize errors, and allow HR teams to focus on strategic functions.
3. Need for an integrated solution to strengthen compliance and data security
With complex regulatory requirements across different countries, ensuring payroll compliance and protecting sensitive employee data are top priorities. Disjointed payroll applications make it harder to track compliance updates and enforce security protocols consistently. When payroll data is managed in separate systems without real-time synchronization, discrepancies can arise, leading to miscalculations, reporting errors, and audit issues. Additionally, manual data handling increases the risk of security breaches and unauthorized access. To mitigate these issues, our client wanted a well-integrated payroll ecosystem to automate compliance tracking, enhance security, and ensure regulatory adherence across all locations.
The Solution
1. Adopted a centralized payroll interface framework for unified global processing
The client chose ADP Celergo for its robust interface capabilities that enable centralized payroll data processing. Birlasoft established an integrated framework that extracts and standardizes data from Oracle HCM, automating control file generation and data packaging. This process minimizes manual interventions and discrepancies across systems. By unifying disparate data sources, the interface enabled a systematic and real-time synchronization of payroll information, streamlining transactional workflows across multiple countries.
2. Executed comprehensive master data consolidation and transformation
Birlasoft executed a detailed master data consolidation process to address fragmented payroll data. The interface systematically cleansed and mapped employee, job, and salary details from Oracle HCM into formats compatible with ADP Celergo. This process included automated validations and control file creation, ensuring data integrity and readiness for global payroll processing. This helped transition the client’s payroll operations to a standardized, auditable data flow that reliably supports multi-country payroll transactions.
3. Automated error detection and validation within the interface process
Birlasoft integrated automated error-handling mechanisms into the payroll interface to proactively manage data discrepancies. The process continuously monitors data feeds from Oracle HCM, triggering real-time validations before data transmission. This systematic approach ensured only verified, high-integrity data advanced to the processing stage, reducing manual corrections. Consequently, the client benefited from a reliable, self-correcting process that maintained consistent operational workflows and minimized processing interruptions.
4. Enabled continuous synchronization and reconciliation of multi-country payroll data
The solution established a persistent synchronization mechanism between Oracle HCM and the global payroll system. The interface routinely reconciles payroll data across diverse geographical regions, ensuring accurate alignment between source and target systems. This automated reconciliation process allowed the client to maintain a consistent, error-free flow of payroll transactions while enabling detailed audit trails. The streamlined synchronization ensured payroll data remained current and accurately reflected in every jurisdiction, supporting smooth operational processing.
The Impact
1. Accelerated payroll processing time
Automated payroll interface reduced job completion time by 50%, ensuring faster payroll runs and timely salary disbursement.
2. Reduced deployment time, costs, and risks by 80%
Standardized payroll interface cut implementation time by 80%, lowering operational costs and minimizing payroll processing risks.
3. Strengthened compliance and data security
Automated data transfers ensured compliance, accurate payroll calculations, and enhanced security to prevent data leaks.
4. Automated payroll data synchronization across multiple countries
Real-time payroll data transfer helped maintain accuracy and visibility across all geographies, improving global payroll operations.
5. Standardized payroll processing with reduced manual effort
Integrated workflows eliminated fragmented applications, reducing errors and ensuring consistent payroll transactions worldwide.
Eliminate the complexity of multi-country payroll management with ADP Celergo at your organization. Get in touch with us to start now.
